CONFERENCE ROOM

Maximum occupancy of the Microbusiness Enterprise Center (MBEC)

Conference Room is 50 people 1st floor and 20 2nd floor.

Terms

  • Room rental shall be on a first come, first serve basis once rental agreement is on file.


  • Room availability is Monday-Friday 8:00 a.m.-5:00 p.m. 


  • The Microbusiness Enterprise Center reserves the right to terminate contract as we see fit.


  • All individuals and/or businesses must complete a room rental agreement form.


  • Payment is due before the day of the conference room use.


  • Cancellation must be done 48 hours prior to the scheduled event or the renter will be penalized $25 for non-cancellation fee of the rental. If on the weekend it must be done during normal business hours with respect to 48 hours’ notice still in effect.


  • The conference room will be set up with tables and chair. The tables and chairs can be rearranged but must be returned to original setup after event. A $50 set-up fee applies to all events that do not return tables and chairs to original setup.


  • The MBEC is a smoke-free building.


  • Audio visual requirements will be set up to your specifications and must be done before your event during normal business hours. An additional audio-visual rental fee applies to the 2nd floor rental if equipment is needed.


  • Events held during normal business MBEC hours are charged at $25.00 per hour for MBEC tenants/partners only. Non- Tenants are charged $50.00 per hour. Hours of Operation: Monday-Friday: 8:00 a.m.-5:00 p.m. 


  • After hours and weekend rentals are charged at $50.00 an hour for MBEC tenants/partners only, $75.00 hourly for non-tenants. Renters will be provided a restroom key and access to the building at a specific time block. After hour emergency contact is Barbara Francis 229-854-2976 or Angela Mobley 229-854-8402.


  • If serving food, you must clean up after and remove trash to outside dumpsters post to your event.


Conference/Training Room Facilities Policy

Regulations

  • Renters are responsible for any damage to the facility and/or contents of fixtures. All damages must be reported to MBEC staff immediately.


  • The room must be left in a neat, clean and orderly condition. If these conditions are not met, a Room Repair & Clean-up Fee of $100.00 (security deposit) or the actual cost of cleaning and repair, whichever is higher, will be charged and notice will be given to the group. Individuals holding events assume responsibility for any damage to rooms, contents of equipment used will be charged for any necessary repairs or replacement. 


  • Renters understand that nothing shall be attached to the walls, ceiling, or any of the fixtures. 


  • It is understood that the MBEC is in no way responsible for any personal injuries, property damages or other liabilities that may be incurred during use of their facility. Renter agrees to release indemnity and hold the MBEC harmless of any such damages.


  • The MBEC is a drug, alcohol and smoke free facility.



  • Payment is due 48 hours before the event and the acceptable form of payment is a check or money order.

 

Additional Fees


  • Overstay Fee of $100.00 per hour applies to those rentals that are booked to end when your contract specifies. If the renter stays past the contract time, this fee will be charged. 


  • Copying fees; B&W $.15, Color $.25

       per page (materials to be

       copied/printed need to be submitted

       48 hours in advance)

Conference Room Form Agreement
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